A Share Link remains manageable after you send it. Use the document’s Links area or the workspace Share Links hub to find the audience, document, and current link state.
In Share Links, choose Documents or Rooms, then search for a recipient, company, link, or content name. Use the status filter to find active, revoked, expired, or never-viewed links. Each row shows the recipient, the shared content, engagement, and the last view. Active links have a Copy link button; open the row menu and choose Link details to see the full URL and access information.
Revoke or resume access
Revoke a link when the recipient should no longer open it. Revocation is usually better than deleting the source document because it affects the chosen audience without removing other active links.
If you resume a link, HummingDeck checks the current plan limit before reactivating it. An expired link can still count toward the active-link limit until it is revoked.
The hub shows Resume access for revoked links. Expired links show Manage link, which opens the document or Room's links area. Review its expiration settings or create a new link there. Resuming access alone does not remove an expiration date. Proposal links awaiting a decision cannot be revoked until the recipient accepts or declines.
Control downloads
Paid plans can turn downloads off for new or existing links. Free links allow downloads. After a downgrade, a previously restricted link can be changed back to allow downloads, but a new restriction requires an eligible plan.
Turning off the download button reduces casual copying. It cannot prevent screenshots, photography, or every form of browser capture. Use access controls and appropriate content judgment as well.
Show or hide page thumbnails
For PDF, PowerPoint, Word, and imported Google Slides documents, turn on Hide thumbnails under Options when creating a link. The document opens across the browser window with compact controls. Leave it unchecked to show page thumbnails in the usual layout.
To change an existing link, open its menu in the document's Links area or the Share Links hub and choose Show thumbnails or Hide thumbnails.
Thumbnail controls are available on every plan. You can change links for your own documents and team-visible documents; workspace owners and admins can manage every document in the workspace. Each link keeps its own setting. Saving a choice also remembers it on your account as the default for future document links, including links you create after uploading another document. Existing links keep their saved setting.
Create a link for Pricing proposal
Options
Expand the recipient viewer
Recipients can use the expand control to give the document more space. Supported browsers can enter fullscreen after the recipient clicks the control. Other browsers use the full-window layout. The exit control returns to the previous layout; Esc also exits browser fullscreen. Links with Hide thumbnails enabled keep thumbnails hidden after fullscreen ends.
Add an expiration date
Expiration is useful for time-bound pricing, investor rounds, event material, and temporary review access.
An expired link stops opening after the selected time. Revoke the link as well if you no longer plan to reuse it.
Choose notifications
View notifications help you follow up while interest is current. Use them for high-value recipient links. Avoid turning every broad campaign link into an interruption.
The Activity feed remains the better place to review a sequence of views across documents, Rooms, contacts, and companies.
Replace the document behind a link
Re-upload when the recipient should keep the same URL but see the current document. Tell the recipient when a material term or decision point changed. Silent replacement can create confusion if they already reviewed an earlier version.
See Replace a document without changing its links for the complete replacement workflow.
Generate links in bulk
When a document needs a separate Personal link for every person or company in a prepared list, use Generate Batch instead of creating each link manually. See Bulk-generate personalized document links for CSV, Close, export, and API options.
Before changing a live link
Check the audience, access mode, current proposal state, and any Room association. Room-managed document links inherit parts of their behavior from the Room recipient link and should be changed from the Room when the interface directs you there.