Upload and manage documents

The Document Library is the source for every document link and Room document. Upload a file once, then create the sharing setup you need around it.

Supported upload formats

The browser upload accepts files up to 100 MB in these formats:

• PDF
• PowerPoint (.pptx)
• Word (.docx)
• Excel (.xlsx and .xls)
• Single-file HTML (.html)
• HTML ZIP bundles (.zip)

You can also paste a Google Slides or Google Docs editor link. A general Google Drive file-viewer link is not enough because it points to Google’s viewer rather than the original document. Open the file in Slides, Docs, or Sheets first, or download it and upload the file directly.

Upload a document

1. Open Document Library.
2. Select Upload document.
3. Choose a file or supported Google link.
4. Give the document a clear internal title.
5. Wait for processing to finish before creating the final recipient link.

Processing creates the preview, page information, and thumbnail used throughout HummingDeck. Large Office files and HTML bundles can take longer than a simple PDF.

Organize the Library

Use private folders for your own working material. Team folders hold documents that should be visible to other members of the workspace. Archiving removes a document from the active Library without deleting its record immediately.

Use titles that remain clear outside the original deal. “Acme proposal, August 2026” is easier to search and audit than “Final v4.” Recipient-facing link labels can be more specific without changing the Library title.

Replace an existing document

Re-upload when the underlying document changes but the sharing context should stay in place. This is useful for revised pricing, updated legal terms, or a corrected deck.

Before replacing a live document, check whether page order or page count changed. Existing analytics remain historical, but page-level comparisons can be harder to interpret when the new version has a different structure.

Archive or delete

Archive material you may need again. Delete only when you no longer need the document or its sharing context. Revoking a share link is often safer than deleting the source document when the goal is simply to stop recipient access.

If a document is used in a Room, confirm the Room still makes sense before removing it. A missing core document can leave the recipient with an incomplete workspace.

If processing fails

Check the file extension, size, and whether the file opens correctly on your computer. For HTML ZIP bundles, verify the entry file and asset paths. See Troubleshoot uploads and processing for the full checklist.