Internal Library sharing and external document sharing solve different problems. Most HummingDeck workflows are external: you keep the document in your workspace and send a recipient a share link. Team Documents are for coworkers who need to find or reuse the source inside HummingDeck.
The Library views
Team workspaces can show these views:
| View | What it contains |
|---|---|
| My Documents | Documents you own and your private folders |
| Team Documents | Documents and folders shared with the workspace |
| All Documents | Every document you are allowed to see |
| Archive | Archived documents visible to your role |
Free and Starter are designed for one person, so their Library is simpler. Team views become relevant when a workspace has paid seats and several members.
Documents
Upload, organize, and share your documents.
Pricing proposal
PDFSecurity overview
DOCXTeamImplementation plan
HTMLWhat members can see
Workspace owners and admins can manage all team documents. Regular members can see their own private documents plus documents deliberately shared with the team. A private document does not become visible to everyone just because it belongs to the same workspace.
Private folders belong to one user. Team folders are visible to workspace members who can access Team Documents.
When to share internally
Use Team Documents when coworkers need to:
- reuse an approved deck or proposal template;
- take over a deal while someone is away;
- keep current product, legal, or security material in one place;
- create their own recipient links from a shared source.
Keep early drafts and deal-specific working files private until another member needs them.
Avoid duplicate sources
If several teammates send the same approved material, a shared Library document is usually better than separate uploads. It keeps the source current and makes it easier to find every related link.
Do not use a shared workspace document for unrelated confidential deals if broad internal visibility is not appropriate. Keep the source private or use separate documents with clear ownership.
Roles and plan availability
Pro and Business use per-seat workspaces. Owners control billing and the workspace, admins help manage members and content, and members work with the documents available to them. See Team members and workspace roles before inviting someone who will manage billing, domains, or API credentials.