Sent the offer letter. Waiting in the dark.
You email the offer as a PDF attachment. Did they open it? Did they read the comp section? Did they forward it to their partner? You have no idea — just silence.
HummingDeck for HR & Recruiting
One link for every candidate and employee
Share offer letters, onboarding docs, policies, and training materials — with embedded videos, scheduling, surveys, and per-page engagement tracking. All from a single link.
No credit card required. Set up in under 5 minutes.
SC
Sarah Chen — Onboarding
Shared by People Team · HR
Offer Details
pdf
Offer Letter — Sarah Chen
3 pages
pdf
Compensation & Benefits
6 pages
pdf
Remote Work Policy
4 pages
About Us
pptx
Culture Deck
18 pages
Sound familiar?
Onboarding is a black box.
You send the handbook on day one. The new hire says "got it." But did they actually read the remote work policy? The benefits enrollment guide? You'll never know.
Policy updates disappear into inboxes.
You blast the updated policy to the whole team. Everyone clicks "I agree" without reading it. If there's ever an audit, all you have is a checkbox — not proof of engagement.
From offer to onboarding to ongoing — one link
The room that evolves with every employee relationship
Most tools make you start over at each stage. Email the offer letter in one tool. Onboard in another. Share policies in a third.
With HummingDeck, the same link evolves with the relationship:
Candidate Room
The room holds the offer letter, benefits overview, culture deck, and a Loom welcome video. You track exactly which sections they revisit before deciding. They accept or decline directly in the document.
Employee Onboarding
The candidate accepts. Swap in the onboarding checklist, handbook, IT setup guide, and training videos. Add a Calendly link to book their onboarding call. Embed an intake form. Same link, new context.
Ongoing HR Portal
The room becomes a living resource. Policy updates with acknowledgment tracking, eNPS surveys, book-time-with-HR links, training materials. One place the employee always knows where to find.
No migration. No new logins. One link, from first offer to year-end review.
Everything HR needs, embedded in one room
Embeds
Embed the tools you already use
Drop in a Loom welcome video, a YouTube orientation walkthrough, or a training series — right alongside your documents. Candidates and employees see everything in context, in one place.
Supported: Loom, YouTube, Vimeo, Calendly, Typeform, Tally, Google Docs/Sheets/Slides, Figma, Miro, Pitch, Gamma, Spotify.
Offer Package
Welcome from the team
loom.com
Orientation walkthrough
youtube.com
pdf
Culture Deck
18 pages
Scheduling
Book meetings with HR — right in the room
Embed a Calendly link so candidates can schedule their interview debrief, new hires can book their onboarding call, and employees can reserve time with HR — without leaving the room.
- Onboarding call scheduling via Calendly embed
- Benefits enrollment session booking
- 1:1 with HR — always one click away
Schedule a Meeting
Book time with the People Team
Onboarding Call
45 min · Calendly
Mon
10
Tue
11
Wed
12
Thu
13
Fri
14
9:00 AM
10:30 AM
2:00 PM
Benefits Enrollment Session
30 min · Calendly
1:1 with HR
15 min · Calendly
Surveys & Forms
eNPS, intake forms, and feedback — embedded
Add a Typeform or Tally survey directly into the room. Run eNPS pulses, collect onboarding feedback, or gather new-hire intake information — all without sending a separate link.
- eNPS surveys via Typeform or Tally embed
- New-hire intake and preference forms
- Onboarding feedback collection
Employee Feedback
eNPS Pulse Survey
Typeform · 3 questions
How likely are you to recommend working here to a friend?
0
1
2
3
4
5
6
7
8
9
10
Not likelyVery likely
New Hire Intake Form
Tally · 8 questions
T-shirt size, dietary preferences, emergency contact...
Onboarding Checklists
Mutual action plans for onboarding
Add a shared checklist to any room. Outline Day 1 tasks, Week 1 milestones, 30-60-90 day goals. The new hire sees progress at a glance — and you see whether they've completed each step.
- Day 1 / Week 1 / Month 1 onboarding steps
- Progress tracking with completion percentage
- Both sides see what's done and what's pending
Onboarding Checklist
Sarah Chen — New Hire
Day 1
Sign offer letter
Complete new hire intake form
Set up laptop & accounts
Week 1
Read employee handbook
Book onboarding call with HR
Complete benefits enrollment
Month 1
30-day check-in with manager
Approvals
Replace "got it" with a documented decision
Candidates accept offers and employees acknowledge policies — directly inside the document. Every response is timestamped with engagement context, giving you a clear record for compliance.
- Accept / Request changes / Decline — right in the viewer
- Decision notes attached to every response
- Timestamped audit trail for compliance
Offer letter decision
Accept offerRequest changesDecline
Offer AcceptedMar 12 · 9:14 AM
“Start date works. Looking forward to joining the team!”
Engagement Intelligence
Know exactly what they actually read
Go beyond open rates. See time spent on each section of the handbook, identify where employees disengage, and spot the sections everyone skips.
- Per-section time tracking across every document
- Completion rates and drop-off analysis
- Real-time notifications when someone opens the room
- Bot detection — filters out SafeLinks, Proofpoint, and Mimecast
Per-section engagement
Employee HandbookWelcome
0:18
Remote Work Policy
3:45
Benefits Overview
2:52
PTO & Leave
2:14
Code of Conduct
1:08
IT Security
0:42
Expense Policy
0:22
Total time
11m 21s
Completion
100%
Views
2
Your Brand
Branded for your company
Your logo. Custom domain. Every room looks like it came from your people team — because it did. Custom domain available on Business plan.
people.yourcompany.com/sarah-chen
Your Company
Prepared for Sarah Chen
pdf
Employee Handbook
32 pages
doc
IT Setup Guide
5 pages
A recruiter's week with Candidate Rooms
Day 1
Create the Candidate Room
You add the offer letter, benefits summary, culture deck, and a Loom welcome video from the hiring manager. Embed a Calendly link for the debrief call. Send one link to the candidate.
Day 2
The candidate engages
They open at 8:47 AM. Spend 6 minutes on compensation, watch the welcome video, and re-read the benefits page twice. They book their debrief call via Calendly. You see it all in real time.
Day 3
They share it
A new viewer opens the room from a different city. The candidate's partner is reviewing the offer. They focused on the benefits overview and remote work policy.
Day 4
The candidate accepts
They hit "Accept" with a note: "Start date works. Looking forward to it." You swap in the onboarding checklist and handbook. Same link, new chapter.
Why HR teams choose HummingDeck
| Feature | HummingDeck | HRIS portals | Email + shared drives |
|---|---|---|---|
| Setup time | 5 minutes | Days to weeks | Instant (but messy) |
| Per-page engagement tracking | Yes | ||
| Embeds (Loom, Calendly, Typeform) | Yes | Separate links | |
| Onboarding checklists | Yes | Some | |
| Approval / acknowledgment workflow | Yes | Some | |
| Bot detection | Yes | ||
| Candidate login required | Sometimes | ||
| Payroll & benefits admin | No — use your HRIS | ||
| Starting price | $10/mo | $6–15/employee/mo | Free |
HummingDeck doesn't replace your HRIS. It makes the candidate- and employee-facing layer simple, trackable, and beautiful. One room per person, with everything they need.
Who uses HummingDeck for HR
Recruiting
Create a Candidate Room for every offer. Share the offer letter, benefits overview, culture deck, and team intro video. Track engagement and capture the accept/decline decision — all in one link.
Onboarding
Give every new hire a private room with their Day 1 checklist, handbook, training videos, and a Calendly link to book their onboarding call. Track completion step by step.
People Ops
Distribute updated policies with acknowledgment tracking. Know who actually read the new remote work policy and who just clicked through. Audit-ready records.
Learning & Development
Organize training materials by program or role. Embed video courses, share certification docs, track which modules employees completed and where they dropped off.
Compliance
Share compliance documents with timestamped acknowledgments. Maintain an audit trail of who read what, when, and how they responded. No more checkbox theater.
Works with your documents
PDFPowerPointWordHTMLGoogle Docs
Connects to your existing tools
Zapier
Connect to 8,000+ apps. Automate workflows on document views.
Close CRM
Every document view logged as a Close activity. Contacts, companies, and engagement synced automatically.
Slack
Instant notifications when prospects view your documents. Duration, completion, and click data in every alert.
Google Workspace™
Publish Google Slides™ and Google Docs™ directly to HummingDeck. Generate trackable links and add documents to Deal Rooms without leaving your editor.
Frequently asked questions
Do candidates or employees need to create an account?
No. They receive a link and can view the room immediately — no signup, no app install, no friction.
What can I embed in a room besides documents?
Loom and YouTube videos, Calendly scheduling links, Typeform and Tally forms, Google Docs/Sheets/Slides, Figma, Miro, Pitch, Gamma, and more. Anything with an embed URL works.
How is this different from our HRIS or ATS?
Your HRIS confirms a document was sent. HummingDeck shows you what was actually read — which sections, for how long, and whether the recipient approved or requested changes. It works alongside your existing tools, not in place of them.
Can I use it for eNPS or employee surveys?
Yes. Embed a Typeform or Tally survey directly in the room. Employees complete the survey without leaving the portal. You can combine it with documents, videos, and scheduling in the same room.
What about sensitive documents like offer letters?
HummingDeck supports email verification for viewers, link expiration, access revocation, and encryption in transit. You control who can access your documents and for how long.
What file formats are supported?
PDF, PowerPoint (PPTX), Word (DOCX), HTML, and Google Docs (imported and converted to PDF). Most common business document formats are supported.
Can we use our own domain?
Yes. Custom domains are available on the Business plan. Your shared links will use your company's domain instead of hummingdeck.com.
Using HummingDeck beyond HR? See how sales teams use Deal Rooms →
Create your first Candidate Room today
No credit card required. No onboarding call. No migration.