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Digital Sales Rooms
Digital Sales Rooms for every deal.
HummingDeck is digital sales room software that lets you create a room for every client. Add documents, videos, links, and embeds, organized into tabs. They get one link to everything, always up to date.
No credit card required. 7-day trial.
AC
Acme Corp · Enterprise Deal
Shared by Alex Chen · Account Executive
Proposal & Pricing
pdf
Q1 Sales Proposal
12 pages
pdf
Enterprise Pricing
4 pages
ROI Calculator
docs.google.com
References
pdf
Case Study · Acme Corp
8 pages
Legal
pdf
Mutual NDA
2 pages
Your buyers are drowning in email threads.
Proposals buried in a 12-email thread. Pricing in a Slack DM. Case studies in a Google Drive folder they can't find. By the time your champion loops in the VP, half the context is lost. You deserve a better way to run a deal.
A digital sales room in action
Step 1Organize
Add your proposal, pricing, and two case studies.
You create a deal room for Acme Corp. Your main contact is Sarah, their VP of Operations. Drag in the proposal, the pricing sheet, the MSA, and a couple of case studies. Add section dividers to keep it organized. Takes about two minutes.
Documents
6 documents · 3 sectionsProposal & Pricing
pdf
Q1 Sales Proposal
12 pages
pdf
Enterprise Pricing Sheet
4 pages
Case Studies
pdf
Case Study · Acme Corp
8 pages
pdf
Case Study · TechStart Inc
6 pages
Legal
docx
Master Services Agreement
14 pages
pdf
NDA · Mutual
3 pages
Step 2Tabs
Organize content into tabs.
Create tabs for each stage of the deal: Proposal, Technical, Legal. Each tab gets its own set of documents, links, and embeds. Your buyer sees a clean, organized portal instead of a wall of files.
AC
×
Acme Corp · Enterprise Deal
pdf
Q1 Sales Proposal
12 pages
pdf
Enterprise Pricing Sheet
4 pages
ROI Calculator
docs.google.com
Step 3Enrich
Embed videos, forms, and booking links.
Paste a Loom or YouTube link and it embeds inline. Drop in a Calendly widget so Sarah can book a call without leaving the room. Add a Typeform questionnaire to collect requirements upfront. Link to your ROI calculator on Google Sheets and every click gets tracked. Videos, forms, scheduling, and links all live alongside your docs.
See all supported embedsVideos & Embeds
4:32Loom
Product Demo Walkthrough
Loom · 4:32
Onboarding Questionnaire
Typeform · 5 questions
Book a Discovery Call
Calendly · 30 min
ROI Calculator
docs.google.com · tracked
Step 4Share
Your buyer gets one link. Not five attachments.
You send Sarah the room link. She clicks it, with no login or app to install, and opens a branded portal with your logo and Acme's. A welcome message at the top, every document organized below. No digging through email threads.
Email thread
AC
Alex Chen2:14 PM
Hi Sarah! Great meeting today. I've put together a dedicated space for you with the proposal, pricing, case studies, and a quick demo video. Everything's in one place:share.yourcompany.com/acme-enterprise
S
Sarah (Acme)2:31 PM
This is really clean, thanks! Can you also add the technical architecture doc? Our CTO wants to review it before the next call.
AC
Alex Chen2:33 PM
Just added it to the Technical tab. Same link, no new attachment to dig up.
Step 5Align
Next steps are visible to both sides.
You add a mutual action plan: review the proposal, run it by legal, get the VP's sign-off. Sarah checks off the first two. You see the progress bar move. No email needed.
Mutual Action Plan
Acme Corp · Enterprise Deal
Review proposal and pricing
Internal stakeholder alignment
Legal review of MSA
Negotiate volume pricing
Final sign-off from VP
Countersign and close
Step 6Brand
Not a folder. A branded experience.
Both logos sit at the top: yours and Acme's. A custom room name, a personal welcome message, and a clean layout that says 'we built this for you.' It's the difference between dumping files in a shared drive and presenting a deal.
AC
Acme Corp · Enterprise Deal
Shared by Alex Chen · Account Executive
Hi Sarah! Here's everything you need for our partnership. I've organized the docs by stage. Feel free to forward this room to your team, and let me know if you have any questions!
ProposalTechnicalLegalVideos
Step 7Decide
Your buyer accepts the proposal. You get a notification.
Instead of chasing a reply, a notification lands in your inbox and Slack: Sarah hit "Accept" on the proposal with a note: "Looks good, let's discuss volume discounts." The MSA is marked "Needs approval" for legal.
Your buyer sees this on documents that need a response
AcceptRequest changesDecline
Accepted2 min ago
“Looks good, let's discuss volume discounts.”
Step 8Track
See who read what, and for how long.
The room's analytics show 24 total views across 3 unique viewers. Sarah spent 4 minutes on pricing. Someone from Chicago in procurement spent 8 minutes on the case studies. You walk into the next call knowing who the stakeholders are. Each new viewer is a buyer intent signal, not a vanity metric. It tells you where the deal stands.
Explore Analytics24
Total Views
3
Unique Viewers
4m 32s
Avg. Time in Room
4/4 docs
Docs Opened
87%
Completion
Document Engagement
| Document | Views | Completion |
|---|---|---|
Q1 Sales Proposal | 12 | 94% |
Enterprise Pricing | 8 | 100% |
Case Study · Acme Corp | 5 | 78% |
Master Services Agreement | 3 | 100% |
Per-page engagement
Q1 Sales ProposalCover
0:08
Overview
1:12
Solution
2:45
Pricing
3:45
Case Study
1:30
ROI
2:10
Timeline
0:42
Next Steps
0:18
Total time
12m 30s
Completion
100%
Views
12
Connects to your existing tools
Zapier
Connect to 8,000+ apps. Automate workflows on document views.
Close CRM
Every document view logged as a Close activity. Contacts, companies, and engagement synced automatically.
Slack
Instant notifications when prospects view your documents. Duration, completion, and click data in every alert.
Google Workspace™
Publish Google Slides™ and Google Docs™ directly to HummingDeck. Generate trackable links and add documents to Deal Rooms without leaving your editor.
Chrome Extension
Share files from Gmail with tracked links. Per-page analytics and real-time alerts.
See every stakeholder in the deal
When your champion shares the room with their team, you see each new viewer show up. Someone from procurement opens the contract. Someone in finance checks the pricing tab. The VP scans the executive summary on a Sunday.
More stakeholders in the room usually means the deal is moving.
Every viewer is tracked separately, so you know who looked at what.
Stakeholder map
4 unique viewers detected on a single personal link
How HummingDeck compares
| Feature | HummingDeck | Dedicated Deal Room Tools |
|---|---|---|
| Branded deal rooms | Yes | |
| Tabs & sections | Yes | |
| Embedded videos & forms | Yes | Partial |
| Tracked external links | Yes | |
| Mutual action plans | Yes | |
| Decision capture (Accept / Decline) | Yes | Partial |
| Page-level analytics | Yes | Partial |
| Bot detection | Yes | |
| Setup time | 2 minutes | 30+ minutes |
| Free plan | Yes | |
| No buyer login required | Yes | Varies |
HummingDeck covers what dedicated deal room tools offer (tabs, action plans, decisions, analytics) without the enterprise price tag or 30-minute setup. And unlike Google Drive, your buyers get a branded experience with engagement tracking built in.
See HummingDeck in action
Digital sales room software that shows you who's engaged
Most deal room tools tell you a link was opened. HummingDeck shows you which stakeholder read which page, how long they spent on pricing, and whether they came back the next day. Each new viewer is a buyer intent signal, not a vanity metric. That's what first-party intent data looks like in practice: signals from your own content, not borrowed from a third-party network. Bot-filtered analytics mean every metric reflects a real person, not an email scanner.
Built for every deal type
Outbound prospecting
Cold outreach lands better when you lead with content, not a calendar invite. Send a single room link with your deck, a Loom walkthrough, and two relevant case studies. Before your follow-up call, you already know who opened it, how long they spent on pricing, and whether they forwarded it internally. That's the difference between a blind follow-up and a warm conversation.
- Per-recipient tracked links for personalized outreach
- Engagement signals before the first meeting
- Loom + Calendly embeds alongside your collateral
Enterprise & multi-stakeholder deals
Enterprise deals fall apart when context gets lost between stakeholders. With tabs (Proposal, Technical, Legal), every stakeholder finds the right documents without scrolling through files meant for someone else. Mutual action plans keep both sides aligned on next steps, and per-viewer analytics tell you who's engaged and who's blocking. When procurement opens the room from a new city, you'll know before they tell you.
- Tabs for each deal stage (Proposal, Legal, Technical)
- Deal room engagement signals for every stakeholder
- Mutual action plans with progress tracking
Channel & partner sales
Partner enablement shouldn't mean emailing PDFs every time you update pricing. Create a room for each partner with the latest pitch decks, pricing sheets, product videos, and competitive battle cards. Update a document once, and every partner sees the latest version instantly. Track which partners actually use the materials and which ones need a nudge.
- Always-current collateral: update once, everywhere
- Usage analytics per partner
- Branded rooms with your logo and theirs
Customer onboarding
The deal closed. Now deliver on the promise. The same room that won the deal becomes an onboarding hub. Swap out the proposal for implementation docs. Add training videos, API documentation, and a shared onboarding checklist. Your customer success team picks up exactly where sales left off, with full context on what the buyer cared about during the deal.
- Sales-to-CS handoff happens in the same room
- Onboarding checklist with progress visibility
- Training videos and docs in one branded portal
Lock the room to a verified email allowlist.
When the materials are sensitive, restrict who can open the room. Recipients verify their email through a link sent to their inbox before they see anything inside.
Inbox verification
Recipients click a verification link sent to their inbox. The session lasts 24 hours on that device. New devices re-verify.
See who actually read what
Every view attributes to the verified person, not the company contact. You see which stakeholder on the buyer side opened the deck and how long they spent on each section.
Available on Pro and Business plans
Acme Sales Team (Acme Corp)
shared a deal room with you
“Acme × Vendor Q1 Deal Room”
Verify your email
Access is restricted. Enter your email below and we'll send you a one-time access link.
Know the moment your buyer engages.
Get pinged the moment someone opens your room, reads a document, or makes a decision, so you know when to follow up.
Slack notifications
A message drops in your channel the moment a buyer opens the room, views a document, or hits Accept. You don't need to keep a dashboard open.
Email alerts
Get a summary in your inbox whenever there's activity: new views, completed action items, decisions submitted. Works even if you're away from Slack.
CRM sync
Every view, click, and decision gets logged in your CRM automatically. Your pipeline stays up to date without manual data entry.
Know when the deal is ready, not when your calendar says to follow up.
A deal room is also a source of buying signals. You see when stakeholders enter, which sections they revisit, and whether the deal is gaining momentum or stalling. A return visit is one of the more reliable signals in long B2B cycles. When a prospect comes back to your room unprompted, something changed on their side. Call them while it's fresh.
How deal rooms reveal buying timingSimple, transparent pricing
Start free. Upgrade as your deals grow.
Save up to 20%
Most popular
Pro
$25/month per user
15 rooms, per-page analytics, team dashboard, mutual action plans
Start 7-day Pro trialBusiness
$40/month per user
Unlimited rooms & docs, custom domain, custom branding, priority support
Start 7-day Business trialJust exploring? Start on the Free plan. 5 documents and 5 links, forever.
Get started free →Plus applicable VAT/tax. Tax is added at checkout. Pricing for businesses. Prices exclude VAT/sales tax, which is calculated at checkout based on your location.
Compare all featuresFrequently asked questions
Do my buyers need to create an account?
No. Buyers open the room link and see everything instantly, with no login and no app to install. They can view documents, watch videos, check off action items, and submit decisions without ever creating an account.
What types of content can I add to a room?
Documents (PDF, PowerPoint, Word, HTML, Google Docs/Slides), embedded videos (Loom, YouTube, Vimeo, Wistia, Vidyard), scheduling (Calendly, Cal.com, SavvyCal), forms (Typeform, Tally, Google Forms, Jotform, Fillout), design files (Figma, Miro, Canva, Whimsical), docs (Notion, Coda, Airtable), presentations (Pitch, Gamma, Prezi), audio (Spotify, SoundCloud), and external links. Everything tracked.
What can I embed in a room?
Loom, YouTube, Vimeo, Wistia, and Vidyard videos play inline. Calendly, Cal.com, and SavvyCal open a booking widget right in the room. Typeform, Tally, Google Forms, Jotform, and Fillout let buyers fill out questionnaires without leaving the page. You can also embed Figma, Miro, Canva, and Whimsical designs, Notion and Coda docs, Airtable views, Google Docs/Sheets/Slides, Pitch, Gamma, and Prezi presentations, and Spotify and SoundCloud. Need something else? Contact support and we'll review adding it.
How does HummingDeck compare to DocSend?
DocSend is great for sharing individual documents. HummingDeck goes further: organize multiple documents into a branded deal room with tabs, embed videos and forms, add mutual action plans, and capture decisions, all in one link.
Can I integrate with my CRM?
Yes. We integrate with Close CRM natively, with more CRM integrations (Attio, Nutshell, Capsule) coming soon. You also get Slack notifications and email alerts for every view and decision.
How does analytics work?
You see who viewed the room, how long they spent on each document (page by page), which links they clicked, and whether they completed the action plan. Our bot detection filters out email scanners so every metric reflects real human engagement.
Is there a free plan?
Yes. The free plan includes 1 room with up to 3 documents, plus document sharing and real-time view notifications. Paid plans add more rooms, extended analytics, custom branding, and advanced features.
Digital sales room example
This is a sample deal room built for a fictional enterprise deal. It includes a proposal, pricing sheet, and case studies organized in tabs, plus a mutual action plan and an embedded video walkthrough. The buyer sees a branded portal, can navigate between sections, and accept or request changes to the proposal. The seller sees per-page analytics, viewer activity, and real-time notifications.
See the example roomCreate your first digital sales room today.
7-day free trial. No credit card. Your buyers never need an account.