Sales proposals
Track engagement from send to signature. Know who's reading, who's stalling, and when to follow up.
Proposal Tracking
You sent the proposal. Did they read it?
HummingDeck shows you exactly who opened your proposal, which pages held their attention, and when to follow up.
Sarah Chen opened your proposal
8 pages · 4m 32s · Pricing: 2m 15s
Someone from Acme Corp viewed your proposal
6 pages · 1m 48s · New York, US
Proposal accepted
"Looks good, can we discuss volume discounts?"
After you send a proposal, you're blind.
You spent hours on a proposal. You attached the PDF and hit send. Then silence. Did they open it? Did it land in spam? Did the decision-maker even see it? Email attachments are a black hole. The moment you attach a PDF, you lose all visibility.
Four steps. Two minutes. Full visibility.
1Upload
Drop your proposal in
PDF, PowerPoint, Word, or Google Docs. Generate a unique tracked link for the whole company, or one per stakeholder.
2Share
Send a tracked link
Paste the link in your email instead of attaching the file. Recipients click and read page-by-page in the browser. No downloads, no plugins, no account required.
3Notify
Get notified
The moment someone opens your proposal, you get an alert. Email or Slack. No checking, no refreshing, no waiting.
4Track
See everything
Which pages they read. How long they spent on each one. Whether they came back. All in real time.
When to follow up. Based on data, not guesswork.
| Signal | What it means | What to do |
|---|---|---|
| Opened, read pricing, 3+ min | Serious interest | Follow up within 2 hours with a specific question about pricing |
| Opened, skimmed, under 30 sec | Glanced, not engaged | Wait 2 days, resend with a different angle |
| New viewer on a personal link | They shared it internally | Note the new stakeholder, prepare for a multi-thread deal |
| Read everything except pricing | Evaluating fit before budget talk | Send a case study with ROI data |
| No open after 3 days | Didn't see it or not interested | Follow up with a different subject line |
Opened, read pricing, 3+ min
Serious interest
Follow up within 2 hours with a specific question about pricing
Opened, skimmed, under 30 sec
Glanced, not engaged
Wait 2 days, resend with a different angle
New viewer on a personal link
They shared it internally
Note the new stakeholder, prepare for a multi-thread deal
Read everything except pricing
Evaluating fit before budget talk
Send a case study with ROI data
No open after 3 days
Didn't see it or not interested
Follow up with a different subject line
Per-Page Analytics
See which pages get attention. Not just that the link was clicked.
A prospect who spends 4 minutes on your pricing page and 10 seconds on your company overview has different priorities than one who reads the case study three times.
- Time spent on every page, measured in seconds
- Completion rate: did they read the whole thing or stop at page 3?
- Drop-off detection: know exactly where you lost them
- Compare engagement across multiple recipients
Page Engagement
5m 50s100%
Cover
8s
Problem
45s
Solution
1:02
Case Study
38s
Pricing
2:15
Team
12s
Timeline
28s
Next Steps
22s
Real-Time Alerts
Know the moment they open it.
A notification arrives in your inbox the instant someone opens your proposal. Not an hour later. Not in a daily digest. Right now.
- Instant email alerts on every view
- Slack notifications with engagement metrics (Pro+)
- Page count, time spent, and completion rate in every alert
- Separate alerts per recipient when using personal links
Sarah Chen opened your proposal
8 pages · 4m 32s · Pricing: 2m 15s
Someone from Acme Corp viewed your proposal
6 pages · 1m 48s · New York, US
Proposal accepted
"Looks good, can we discuss volume discounts?"
Personal Links
Track every stakeholder. Individually.
Create a separate tracked link for each stakeholder: your contact, their VP, procurement. Each person gets their own engagement data. Two people reading your pricing page is a stronger signal than one.
- One link per recipient, each with individual analytics
- See which stakeholders engaged and who hasn't opened it yet
- Contact association: link views to names, emails, companies
- Engagement comparison across all recipients
Recipients
SC
Sarah Chen
VP Sales
JM
James Miller
Procurement
LP
Lisa Park
CFO
Bot Detection
Every view in your dashboard is a real person.
Corporate email security scanners (Microsoft SafeLinks, Proofpoint, Mimecast) open links before recipients do. Without filtering, 15–40% of your proposal views are bots. HummingDeck filters them automatically so your analytics reflect reality.
- User-agent matching against 60+ known bot patterns
- Datacenter IP detection for cloud-hosted scanners
- Gesture-based human verification, no CAPTCHAs
User-Agent
40%
IP Detection
+25%
Gesture Check
+15%
Real viewers
100%
Proposal Responses
Get a decision inside the proposal.
Recipients can accept, request changes, or decline your proposal right inside the document. Each decision is timestamped with a full audit trail. No more chasing replies over email.
- Accept, request changes, or decline, right in the viewer
- Timestamped audit trail for every response
- Instant notification when a decision is made
- Optional notes: "Looks good, volume discounts?"
Sarah Chen
Accepted
“Looks good, can we discuss volume discounts?”
Beyond Proposal Tracking
One proposal is a link. A deal is a room.
When your deal involves more than a single proposal (case studies, pricing docs, demo recordings, contracts), a Deal Room brings everything into one branded space. One link, every stakeholder, full visibility.
- Proposals, case studies, contracts in one shared room
- Embed videos, Calendly, forms, and external links
- See which stakeholders viewed which documents
- Mutual action plans with shared to-do lists
- Accept/decline workflows on every document
AC
Acme Corp — Enterprise Deal
Shared by Alex Chen · Account Executive
Proposal & Pricing
pdf
Q1 Sales Proposal
12 pages
pdf
Enterprise Pricing
4 pages
ROI Calculator
docs.google.com
References
pdf
Case Study — Acme Corp
8 pages
Legal
docx
Master Services Agreement
6 pages
How proposal tracking compares
| Email attachment | Google Drive | DocSend | HummingDeck | |
|---|---|---|---|---|
| Know if they opened it | ||||
| Per-page time tracking | ||||
| Bot detection | No | No | Basic | 3-layer |
| Accept/Decline workflow | ||||
| Buyer needs account | N/A | Google account | Optional | No |
| Free plan | N/A | Free | No | Yes |
Not just proposals.
Pricing documents
See if they spent time on the pricing page or skipped to the appendix. Adjust your approach accordingly.
RFP responses
Multi-section responses with per-page tracking. Know which sections the evaluation committee focused on.
Investment decks
See which investors actually read your deck, which pages held attention, and who shared it with partners.
Freelancer proposals
Send clients a tracked proposal link instead of a PDF. Know when they've read it so you can follow up at the right moment.
Start tracking proposals today.
Free plan available. No credit card required.
Free
$0
5 documents, 5 tracked links per document, email notifications
Starter
$10/mo
25 documents, 50 links each, 30-day analytics, proposal responses
Most popular
Pro
$25/user/mo
Per-page analytics, Slack alerts, team dashboard, up to 10 members
Business
$40/user/mo
Unlimited everything, custom domain, priority support
Frequently asked questions
Do recipients need to create an account?
No. They click your link and read in their browser. No login, no app, no friction.
Can I track proposals sent as email attachments?
No. Once attached, PDFs are local files with no connection back to you. Share a tracked link instead. Recipients click and read in the browser, you get full analytics.
How is this different from email open tracking?
Email open tracking uses a pixel to detect if the email was opened. It doesn't tell you what happened to the proposal. HummingDeck tracks what happens inside the document: which pages, how long, how many times.
What file formats are supported?
PDF, PowerPoint, Word, Google Docs, and Google Slides. Upload any of these and recipients view them page-by-page in the browser.
Will recipients know they're being tracked?
The experience is a clean, branded document viewer. Analytics are collected silently, similar to any website analytics.
How does bot detection work?
Corporate email scanners open links before recipients see them. HummingDeck uses user-agent matching, datacenter IP detection, and gesture-based human verification to filter these out automatically.
Stop guessing whether they read it.
Share your next proposal as a tracked link. See who reads it, what they focus on, and when to follow up.
Keep exploring
See a tracked proposal
Open a real tracked link and experience what your recipients see. Page-by-page, no login required.
See a demo Deal Room
Explore a live Deal Room with proposals, videos, and action plans. All in one shared space.
Deal Rooms
Organize proposals, case studies, and contracts in one branded space for multi-stakeholder deals.
Pricing
Free plan available. Compare features across plans and find the right fit.
From the blog
Why Half of Digital Sales Rooms Go Unopened
The mistakes that turn deal rooms into document graveyards, and how to avoid them.
The 20/80 Framework for Prospect Prioritization
How to prioritize your prospect list and run content-led campaigns that convert.
Content-Led Prospecting
Why the smartest sales teams are leading with value, not volume.
When to Follow Up on a Proposal
Data-backed timing for proposal follow-ups: when to reach out, when to wait, and when to move on.